This Privacy Policy describes how Vantage Log ("we", "us", "our", or "Vantage Log") collects, uses, shares, and protects information when you use the Vantage Log mobile application and related services (collectively, the "Service").
Vantage Log is a digital companion for general aviation aircraft owners to digitize and organize copies of paper maintenance records. We designed the Service around the principle that your aircraft records are yours. We do not sell your data, we do not show advertisements, and we do not track you across other apps or websites.
By using the Service, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Service.
When you create an account, we collect:
If you sign in via Google or Apple (when supported), we receive the basic profile information they share with us (typically email, name, and a unique identifier), as governed by your privacy choices with that provider.
When you use the Service, you create and upload:
For service operation, we automatically collect:
The Service requests the following device permissions, all of which you may grant or deny:
We use these permissions only for the stated purposes. We do not silently access your camera, library, files, or send notifications outside of the actions you initiate.
If you email us at brian.berg@ascend-solutions.info or submit a support request, we receive your message, your email address, and any information you include.
If you purchase a subscription, payment is processed by Apple App Store In-App Purchase or Google Play Billing. We do not receive your credit card number, billing address, or other payment instrument details. We receive only an anonymized confirmation that a purchase occurred, the plan you purchased, and the transaction identifier needed to validate your subscription status.
We use the information described in Section 2 to:
We do not use your Aircraft Data, your logbook page photos, or any other content you upload to train artificial intelligence models, whether our own or those of third parties.
We share information only as described below. We do not sell your personal information or your Aircraft Data to anyone, ever.
We share information with third-party providers who help us operate the Service. Each provider is bound by a contract requiring them to use the information only for the purpose of providing services to us, not for their own purposes. Our current providers are:
| Provider | Purpose | Data Shared |
|---|---|---|
| Supabase (supabase.com) | Database, file storage, authentication infrastructure | All account information, Aircraft Data, and uploaded files |
| Anthropic (anthropic.com) | AI-powered OCR processing | Photographs of logbook pages submitted for OCR |
| Apple Inc. | App Store distribution, In-App Purchase, Sign in with Apple | Subscription status, transaction confirmation; for Sign in with Apple, your email and Apple ID |
| Google LLC | Google Play distribution, Google Play Billing, Sign in with Google | Subscription status, transaction confirmation; for Sign in with Google, your email and Google account ID |
| Expo (expo.dev) | Push notification delivery | Push notification token and notification content (limited to non-sensitive reminder messages) |
| Email provider (Resend, Postmark, or similar) | Transactional email delivery | Your email address and the content of transactional emails |
We will update this list as our providers change. Material additions will be notified per Section 11.
We may disclose information when required by law, court order, or legal process, or when we believe in good faith that disclosure is necessary to protect our rights, your safety or the safety of others, investigate fraud, or respond to a government request.
If Vantage Log is acquired by or merged with another company, your information may be transferred as part of that transaction. We will notify you and require the acquiring company to honor the commitments in this Privacy Policy.
You may choose to generate a PDF export of your maintenance records and share it through your device's native share sheet (email, AirDrop, Drive, etc.). When you do, you control where the export goes. We do not track exports after they leave the app.
5.1. Active accounts. We retain your Aircraft Data for as long as your account is active and your subscription is current.
5.2. Lapsed subscriptions. If your subscription lapses, your data is retained in a read-only state for ninety (90) days, then in an archived state for up to thirty-six (36) months, after which it may be permanently deleted. See our Terms of Service Section 7.6 for details.
5.3. Account deletion. When you delete your account (Settings → Manage Account → Delete Account), we remove your Aircraft Data from our active production systems within thirty (30) days. Backups containing your data may persist in our infrastructure for up to ninety (90) days before being overwritten in the normal course of backup retention.
5.4. Legal hold. We may retain certain information longer if required by law (e.g., transaction records for tax purposes) or if we reasonably believe retention is necessary to comply with a legal obligation, resolve a dispute, or enforce our agreements.
5.5. OCR processing data. Photographs sent to our OCR provider (Anthropic) are processed in accordance with Anthropic's own retention and privacy practices. Anthropic does not retain user-submitted content for training purposes under its standard commercial API terms.
6.1. Access and Export. You can view and edit your Aircraft Data within the app at any time. You can export your aircraft's maintenance records as a PDF from the Share screen at any time. We will provide a complete machine-readable export of your account data upon written request to brian.berg@ascend-solutions.info.
6.2. Correction. You can correct any inaccurate information directly within the app. For account-level information you cannot edit yourself, contact us.
6.3. Deletion. You can delete individual records (entries, documents, engines, propellers, squawks) directly within the app. You can delete your entire account from Settings → Manage Account. Deletion is subject to the retention periods described in Section 5. See our Delete Account instructions for step-by-step guidance.
6.4. Notification Preferences. You can enable or disable reminder notifications at any time from Update Preferences. You can also disable notifications entirely at the device level through your phone's Settings.
6.5. Communication Preferences. We send a minimum of operational emails (sign-up confirmation, password reset, billing receipts). If we ever begin sending optional marketing or product-update emails, each will include an unsubscribe link.
If you reside in California, you have the right to:
To exercise these rights, contact us at brian.berg@ascend-solutions.info. We may verify your identity before responding to your request.
Residents of Virginia, Colorado, Connecticut, Utah, and other states with comprehensive privacy laws have similar rights, including the right to access, correct, delete, and opt out of certain processing. Contact us to exercise these rights.
The Service is designed for users in the United States. If you access the Service from outside the United States, please note that your information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country. By using the Service, you consent to this transfer.
We implement reasonable technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:
No security measure is perfect. While we work hard to protect your information, we cannot guarantee absolute security. You can help by choosing a strong password, enabling two-factor authentication where available, and keeping your device's operating system and the Vantage Log app up to date.
If we become aware of a security incident affecting your information, we will notify you as required by applicable law.
The Service is not directed to, and we do not knowingly collect personal information from, anyone under the age of 18. If you believe that a child under 18 has provided us with personal information, please contact us and we will delete the information.
The Vantage Log mobile app does not use browser cookies. We do use the following device-level identifiers:
We do not use third-party advertising trackers, cross-app tracking technologies, or social media trackers within the app.
We may update this Privacy Policy from time to time. When we make material changes, we will notify you by email and by posting an in-app notice at least fourteen (14) days before the change takes effect. The "Last Updated" date at the top of this policy reflects the most recent revision. Your continued use of the Service after the effective date of a change constitutes your acceptance of the updated Privacy Policy.
For questions about this Privacy Policy, to exercise your rights, or for any privacy-related concern:
Vantage Log — Privacy
Email: brian.berg@ascend-solutions.info (use subject line "Privacy Request")
Mailing Address: [INSERT MAILING ADDRESS]
We aim to respond to all privacy inquiries within thirty (30) days.